Virtual Events: Live Online Festival
Are you organising a virtual event, an online festival, an online symposium, an e-festival, or an online congress with a lot of speakers/trainers?
We offer a proven complete plug-and-play solution for your online congress or online festival with everything you need - integrated into your own website. No need to develop or fix anything for your event, we've got your back. You can organise an online event with just 10 hours of organising time at your end, without breaking the bank to pay us. Sit back and relax!
Your landing page
- you don't have to "make" a website, it is generated automaticly: automaticly generated speakers overview ánd automaticly generated interactive timezone-adjusted schedule.
- timetable, descriptions and handouts come from a regular Google Sheet which is continuously automaticly imported into the website
- recommended: speakers fill in descriptions biographies and handouts themselves, ánd choose their own timeslot (saves tons of email)
- save hours of image processing and opening emails by simply sending our image-cut-tool link to trainers for receiving their image and let them cut a square out of their image themselves.
- optional: registration system (linked to online payments, or open subscription)
- optimised for mobile
- full assistance for integration into your website (supporting all frameworks incl. Wordpress/Drupal) or we provide a safe mini-site
- support for any language (realtime auto-translation, and immediately available in English Dutch German Spanish Polish Romanian)
Your classroom page
- our special ultra-easy click-to-join realtime room overview with all sessions now (invisible Zoom links)
- handouts are literally on screen when the Zoom session is being opened by a participant
- everything listed here is shown integrated in your website
- text-forums for things like: "Q&A", "Lost and found", "Offer and Demand", "Announcements" (only organisers can post)
- interaction like: collaborative sticky notes, appreciation walls, tips and tops for playful feedback, name circles, surveys
- invisible integration of any Google service: Google Survey (is our default for feedback forms), Google Slides, Google Docs or Google Drive folder.
- instant text-chat on the main festival area where all visitors can chat in realtime
- permanent meeting corners (unmanned or manned) for meeting privately (Jitsi) or publicly like a café (Zoom/Jitsi/wonder.me)
- videos and handouts are afterwards visible inside the schedule
- in-site integration for static content (backed by our servers or Google Drive)
- more interactions possible at request
Payments
- fully automated and secure online payments by Mollie (creditcards iDeal Sofort etc), or Wordpress WooCommerce, or Stripe, or use your own payment system.
- fully automated invoices (customised with your logo and your legal/visual requirements), reminder mails before, feedback requests afterwards, customers/payments overview by Sokati
Online Library
- trainers fill in their handouts themselves in the main schedule: you do not have to download and upload anything.
- we help out in case trainers do not use Google Docs or Google Slides, and host these files.
- at the end of the event, we download all handouts and store them with the video recordings, so that everything stays available afterwards for the time period that you have chosen.
- we prepare cut and host videos from the recorded sessions (including basic preparation like cutting the start time and any occasional breakout room)
- our self-hosted videos are réally not downloadable and can also only be watched when users are logged in
Organisational details that save you time
- a Google Spreadsheet schedule that you can simply share with your speakers, so you do not have to waste any time copy-pasting any title/description/biography from e-mails into your website and schedule
- titles trainers times and handouts from the schedule automaticly upload to your landing and classroom every 30 min.
- concept e-mails for your speakers with festival instructions (proven to minimise e-mail traffic with you - a lot)
- goldens instructions for chat- and technical Zoom assistance (proven to minimise technical issues)
- tips on Zoom settings, or simply let us take care of all (nearly hundred) Zoom settings
- very fast e-mail support from us
- use our image tool to let trainers themselves create a square image (instead of hours editing and processing emails)
- you only pay for the components you use, and nothing when the event is cancelled
- modern up-to-date software which is continuously improved and upgraded
- several security measures make it hard to share credentials or to share Zoom information
- implicitly, a good night sleep because you can trust that our platform is safe and fully functional
- compressing of all videos and handouts afterwards, and translate videos in every language
A big thank you from me, the organizing team, tech support team and members of NVC community in Romania for this great platform, preparatory meetings, manuals and instructions and for your prompt, patient and continuous support!
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Additional assistance
- required: we host a training event on Wednesday evening for your/our Zoom tech assistants.
- we host the trainers meet&greet at Monday evening.
- we can cut and optimise videos before putting them on our online media platform (or do it yourself)
- we can rent (additional) Zoom rooms and take care of all 150+ Zoom settings (or do it yourself)
- we can create all Zoom links in advance
- we can provide a fresh website if you have none (or an instable Wordpress)
- our team can provide live chat- and technical assistance during your sessions (English or Dutch)
- in some exceptional cases, we can also collect and pay-out entry money
Our current platform has internationally hosted online multi-day events with up to 10.000 simultaneous visitors. So far we hosted more than 11 festivals. For examples, please take a look at:
For a real life example, a classroom demo, more information and prices, please contact us at the e-mailaddress below.