Virtual Events: Live Online Festival
Are you organising a virtual event, an online festival, an online symposium, an e-festival, or an online congress with a lot of speakers/trainers? We offer a proven complete plug-and-play solution for your online congress or online festival with everything you need - integrated into your own website. No need to develop or fix anything for your event, we've got your back. Sit back and relax!
Your landing page
- automaticly generated speakers overview - you do not have to "make" a website, it is mostly generated
- automaticly generated time-zone-adjusted schedule
- timetable, descriptions and handouts come from a regular Google Sheet which is continuously automaticly imported into the website
- recommended: speakers fill in descriptions biographies and handouts themselves, ánd choose their own timeslot (saves tons of email)
- optional: registration system (linked to your/our online payments, or open subscription)
- optimised for mobile
- full assistance for integration into your website (supporting all frameworks incl. Wordpress/Drupal) or we provide a site
- support for any language (immediately available in English Dutch German Spanish)
Your classroom page
- our special ultra-easy click-to-join realtime room overview with all sessions now (invisible Zoom links)
- handouts are literally on screen when the Zoom session is being opened by a participant
- everything listed here is shown integrated in your website
- text-forums for things like: "Q&A", "Lost and found", "Offer and Demand", "Announcements" (only organisers can post)
- interaction like: collaborative sticky notes, appreciation walls, tips and tops for playful feedback, name circles, surveys
- invisible integration of any Google service: Google Survey (is our default for feedback forms), Google Slides, Google Docs or Google Drive folder.
- instant text-chat on the main festival area where all visitors can chat in realtime
- permanent meeting corners (unmanned or manned) for meeting privately (Jitsi) or publicly like a café (Zoom/Jitsi/wonder.me)
- videos and handouts are afterwards visible inside the schedule
- in-site integration for static content (backed by our servers or Google Drive)
- more interactions possible at request
Payments
- fully automated and secure online payments by Mollie (creditcards iDeal Sofort etc), or Wordpress WooCommerce, or another international payment provider (Stripe PaypalPlus), or use your own payment system.
- fully automated invoices (customised with your logo and your legal/visual requirements), reminder mails before, feedback requests afterwards, customers/payments overview by Sokati
Online Library
- trainers fill in their handouts themselves in the main schedule: you do not have to download and upload anything.
- we help out in case trainers do not use Google Docs or Google Slides, and host these files.
- at the end of the event, we download all handouts and store them with the video recordings, so that everything stays available afterwards for the time period that you have chosen.
- we prepare cut and host videos from the recorded sessions (including basic preparation like cutting the start time and any occasional breakout room)
- our self-hosted videos are réally not downloadable and can also only be watched when users are logged in
- pick the fruits of our video editing experience and let us take care of all the immensely time intensive video cutting
Organisational details that save you time
- a Google Spreadsheet schedule that you can simply share with your speakers, so you do not have to waste any time copy-pasting any title/description/biography from e-mails into your website and schedule
- titles trainers times and handouts from the schedule automaticly upload to your landing and classroom every 30 min.
- concept e-mails for your speakers with festival instructions (proven to minimise e-mail traffic with you - a lot)
- goldens instructions for chat- and technical Zoom assistance (proven to minimise technical issues)
- tips on Zoom settings, or simply let us take care of all (nearly hundred) Zoom settings
- very fast e-mail support from us
- you only pay for the components you use
- modern up-to-date software which is continuously improved and upgraded
- several security measures make it hard to share credentials or to share Zoom information
- implicitly, a good night sleep because you can trust that our platform is safe and fully functional
Additional assistance
- required: we train your/our Zoom tech assistants before the event.
- we can cut and optimise videos before putting them on our online media platform (or do it yourself)
- we can rent (additional) Zoom rooms and take care of all 150+ Zoom settings
- we can cut and resize (and host) all speaker images, or you can do this yourself
- we can create all Zoom links in advance
- our own team can provide live chat- and technical assistance during your sessions (English or Dutch)
- in some exceptional cases, we can also collect and pay-out entry money
Our current platform has internationally hosted online multi-day events with up to 10.000 simultaneous visitors. So far we hosted more than 11 festivals. For examples, please take a look at:
- Festival de Comunicare Nonviolentă 2023
- Online Geweldloze Communicatie Festival (4 editions)
- CNVC VIT (9-day Virtual Intensive Trainings; 2 editions in 2021)
- Reclaim the Seeds Amsterdam (March 2021)
- Duurzaamheid Festival (Januari 2021)
- CNVC Worldwide Gathering (2020 and 2021)
- GFK festival 2021
- NVC fest 2020